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 Ethical Guidelines for Journal Publication

The following ethical guidelines are adapted from those published by the European Association for Chemical and Molecular Sciences.

- Introduction
-
Editors (including Editorial Board members)
- Authors
- Referees (Reviewers)
- Examples of Scientific Misconduct or Ethical Violations
- Conflicts of Interest
- Protection of Human Subjects and Animals in Research
- Privacy and Confidentiality

1.0 Introduction

The advancement of science requires the sharing of knowledge, even though this may sometimes forego any immediate personal advantage. The publication of scientific research in a peer-reviewed journal is one of the fundamental ways in the development of a coherent and respected network of knowledge.
¡°The Journal of Analytical Science and Technology (JAST)¡± presents creative research on and applications of analytical principles, techniques, methods, procedures, and equipment in all their respects. In doing so, it serves the analytical science community.
Central to this service are certain responsibilities that editors, authors and referees (peer -reviewers) have to maintain the high ethical standard relating to the publication of manuscripts in our journal.
This document outlines these responsibilities.

2.0 Editors (including Editorial Board members)
Editors have the following responsibilities:

2.1 To acknowledge receipt of submitted manuscripts within a few days of receipt and to ensure the efficient, fair and timely review process of submitted manuscripts.
2.2 To ensure that submitted manuscripts are handled in a confidential manner, with no details being disclosed to anyone, with the exception of the referees, without the permission of the author, until a decision has been taken as to whether the manuscript is to be published.
2.3 To make the final decision concerning acceptance or rejection of a manuscript.
2.4 To decide to accept or reject a manuscript for publication with reference only to the manuscript¡¯s importance, originality and clarity, and its relevance to the journal.
2.5 To respect the intellectual independence of authors.
2.6 To make known any conflicts of interest that might arise. Specifically, in cases where an editor is an author of a submitted manuscript, the manuscript must be passed to another editor for independent peer review.
2.7 Not to use for their own research, work reported in unpublished submitted articles.
2.8 To consider the use of an author's suggested referees for his/her submitted article, but to ensure that the suggestions do not lead to a positive bias (e.g. co-authors of previous publications, mentor). However, the editor maintains the right to use referees of his/her own choice.
2.9 Not to use referees which an author has requested not to be consulted, unless the editor reasonably considers there to be a significant overriding interest in so doing.
2.10 To ensure the confidentiality of the names and other details of referees; adjudication and appeal referees may be informed of the names of prior referees, if appropriate.
2.11 To respond to any suggestions of scientific misconduct, usually through consultation with the author. This may require the publication of a formal 'retraction' or correction.
2.12 To deal fairly with an author¡¯s appeal against the rejection of a submitted manuscript.
2.13 To comply with data protection regulations, as appropriate.



3.0 Authors
There is no universally agreed definition of authorship. As a minimum, authors should take responsibility for a particular section of the study. The award of authorship should balance intellectual contributions to the conception, design, analysis and writing of the study against the collection of data and other routine work. If there is no task that can reasonably be attributed to a particular individual, then that individual should not be credited with authorship. All authors must take public responsibility for the content of their paper. The multidisciplinary nature of much research can make this difficult, but this may be resolved by the disclosure of individual contributions.
Authors have the following responsibilities:

3.1 To gather and interpret data in an honest way. Editors, referees, readers and publishers have the right to assume that submitted (and published) manuscripts do not contain scientific dishonesty and/or fraud comprising among others fictitious data, plagiarized material, reference omissions, false priority statements, 'hidden' multiple publication of the same data and incorrect authorship. Authors must not breach any copyright.
3.2 To present a concise and accurate report of their research and an objective discussion of its significance.
3.3 To give due recognition to published work relating to their submitted manuscript by way of correct reference and citation. All sources should be disclosed, and if a significant amount of other people's material is to be used, permission must be sought by the author in accordance with copyright law.
3.4 (a) To avoid undue fragmentation of their work into multiple manuscripts. Editors have the right to reject submitted articles on the grounds of undue fragmentation. In particular, a piece of work should not be split into a number of manuscripts for publication as Communications.
(b) Not to engage in redundant publication, which occurs when two or more papers, without full cross reference, share the same hypothesis, data, discussion points, or conclusions.
Previous publication of an abstract or preprint of the proceedings of meetings does not preclude subsequent submission for publication, but full disclosure should be made at the time of submission. Re-publication of a paper in another language may be acceptable, provided that there is full and prominent disclosure of its original source at the time of submission.
3.5 To consider publishing related manuscripts in the same journal or a small group of journals, as this can be of benefit to readers.
3.6 To inform the editor of related manuscripts under consideration for publication by the same author in any journal, on submission of their current manuscript. Authors may be requested to provide copies of these related manuscripts, and details of their present status.
3.7 To ensure that a manuscript is submitted for publication in only one journal at a time. It is not acceptable for an author to submit a manuscript (or manuscripts describing essentially the same matter) to more than one journal at a time, or for an author to submit a manuscript to one journal and a co-author to submit another manuscript with essentially the same content to another journal. It is not acceptable for an author to submit a manuscript (or manuscripts describing essentially the same matter) to more than one journal at a time. A manuscript which is a full paper report of a published communication may be submitted for publication; however the author has the responsibility to inform the editor of the previously published communication.
3.8 To ensure that their submitted articles contain no personal criticism of other scientists.
Criticism of the work of another scientist may, however, be justified. An article may not contain any defamatory or otherwise actionable material.
3.9 To give due acknowledgement to all workers contributing to the work. Those who have contributed significantly to the research should be listed as co-authors. On submission of the manuscript, the corresponding author attests to the fact that those named as co-authors have agreed to its submission for publication and accepts the responsibility for having properly included all (and only) co-authors. The corresponding author signs a copyright license on behalf of all the authors.
3.10 To declare all sources of funding for the work in the manuscript, and also to declare any conflict of interest.
3.11 To identify clearly in the manuscript any unusual hazards inherent in the use of chemicals, procedures or equipment in the investigation.
3.12 In cases where a study involves the use of live animals or human subjects, to include in the Methods/Experimental section of the manuscript a statement that all experiments were performed in compliance with the relevant laws and institutional guidelines, and to state the institutional committee(s) that have approved the experiments. To include a statement that informed consent was obtained for any experimentation with human subjects. Referees may be asked to comment specifically on any cases in which concerns arise.
3.13 Not to suggest referees with whom the author has current collaborations to avoid positive bias.

4.0 Referees (Reviewers)
Referees have the following responsibilities:

4.1 To treat the manuscript as confidential. The editor must be informed if the referee consults a colleague about the manuscript.
4.2 To return/destroy/erase the manuscript and to inform the editor should they be unqualified to review the manuscript, or lack the time to review the manuscript, without undue delay.
4.3 To judge the manuscript objectively and in a timely fashion. Referees should not make personal criticism in their reviews.
4.4 To return the manuscript without review to the editor if there is a conflict of interest.
Specifically, Referees should not review manuscripts authored or co-authored by a person with whom the referee has a close personal or professional relationship, if this relationship could be reasonably thought to bias the review.
4.5 To explain and support their judgments so that editors and authors may understand the basis of their comments, and to provide reference to published work, where appropriate.
4.6 To inform the editor of any similarity between the submitted manuscript and another either published or under consideration by another journal to the best of their knowledge.
4.7 To ensure that all unpublished data, information, interpretation and discussion in a submitted article remain confidential and not to use reported work in unpublished, submitted articles for their own research.
4.8 To alert the editor if a manuscript contains plagiarized material or falsified data to the best of their knowledge.
4.9 Not to retain or copy the submitted manuscript in any form; to comply with data protection regulations, as appropriate.
4.10 To make known any conflicts of interest that might arise.

5.0 Examples of Scientific Misconduct or Ethical Violations
Scientific misconduct in publishing includes, but is not limited to
- Fraud: fabricating a report of research or suppressing or altering data
- Duplicate submission: submission of the same article to two separate journals before a final decision has been taken on the paper by the Editor of the journal to which the paper was first submitted.
- Duplicate submissions of highly related papers without the necessary cross-referencing.
- Duplicate publication: publication of the same article first in one journal and subsequently again in another journal without proper reference and permission.
- Inadequate citing: Failure to adequately cite related work of others.
- Plagiarism: taking material from another's work and submitting it as one's own.
- Self-plagiarism: republishing one's own material that has previously been published elsewhere in the primary literature without citing the earlier publication.

If such acts of scientific misconduct are revealed, the editors may impose sanctions on the authors. Such sanctions could range from an immediate rejection of the paper in question, a severe warning to the author as regards his/her future conduct up to a ban from submitting manuscripts for a certain period. The editors may alert editors of similar journals - also by other publishers - and communicate the type of ethical violation, the names of the authors and the sanctions applied.

All the correspondence referring to a particular case should be archived for 10 years. Decisions as to what sanctions to take are in the hands of the Editors. In the most difficult cases, members of the editorial boards may be called as advisors ensuring that the process does not become too time-consuming and drawn out.

6.0 Conflicts of Interest
All participants in the peer-review and publication process must disclose all relationships that could be viewed as potential conflicts of interest. Disclosure of such relationships is also important in connection with editorials and review articles, because it can be more difficult to detect bias in these types of publications than in reports of original research. Editors may use information disclosed in conflict-of-interest and financial-interest statements as a basis for editorial decisions. Editors should publish this information if they believe it is important in judging the manuscript.

6.1 Potential Conflicts of Interest Related to Individual Authors' Commitments
When authors submit a manuscript, whether an article or a letter, they are responsible for disclosing all financial and personal relationships that might bias their work. To prevent ambiguity, authors must state explicitly whether potential conflicts do or do not exist. Authors should do so in the manuscript on a conflict-of-interest notification page that follows the main page, providing additional detail, if necessary, in a cover letter that accompanies the manuscript.
Authors should identify individuals who provide writing or other assistance and disclose the funding source for this assistance.
Investigators must disclose potential conflicts to study participants and should state in the manuscript whether they have done so.
Editors also need to decide whether to publish information disclosed by authors about potential conflicts. If doubt exists, it is best to err on the side of publication.

6.2 Potential Conflicts of Interest Related to Project Support
Increasingly, individual studies receive funding from commercial firms, private foundations, and government. The conditions of this funding have the potential to bias and otherwise discredit the research.
Scientists have an ethical obligation to submit creditable research results for publication. Researchers should not enter into agreements that interfere with their access to all of the data and their ability to analyze them independently, and to prepare and publish manuscripts. Authors should describe the role of the study sponsor, if any, in study design; collection, analysis, and interpretation of data; writing the report; and the decision to submit the report for publication. If the supporting source had no such involvement, the authors should so state. Biases potentially introduced when sponsors are directly involved in research are analogous to methodological biases.
Editors may request that authors of a study funded by an agency with a proprietary or financial interest in the outcome sign a statement, such as ¡°I had full access to all of the data in this study and I take complete responsibility for the integrity of the data and the accuracy of the data analysis.¡± Editors should be encouraged to review copies of the protocol and/or contracts associated with project-specific studies before accepting such studies for publication. Editors may request a statistical analysis of all data by an independent biostatistician. Editors may choose not to consider an article if a sponsor has asserted control over the authors¡¯ right to publish.

6.3 Potential Conflicts of Interest Related to Commitments of Editors, Journal Staff, or Reviewers
Editors should avoid selecting external peer reviewers with obvious potential conflicts of interest--for example, those who work in the same department or institution as any of the authors. Authors often provide editors with the names of persons they feel should not be asked to review a manuscript because of potential, usually professional, conflicts of interest. When possible, authors should be asked to explain or justify their concerns; that information is important to editors in deciding whether to honor such requests.
Reviewers must disclose to editors any conflicts of interest that could bias their opinions of the manuscript, and they should recuse themselves from reviewing specific manuscripts if the potential for bias exists. As in the case of authors, silence on the part of reviewers concerning potential conflicts may mean either that conflicts exist and the reviewer has failed to disclose them or conflicts do not exist. Reviewers must therefore also be asked to state explicitly whether conflicts do or do not exist. Reviewers must not use knowledge of the work, before its publication, to further their own interests.
Editors who make final decisions about manuscripts must have no personal, professional, or financial involvement in any of the issues they might judge. Other members of the editorial staff, if they participate in editorial decisions, must provide editors with a current description of their financial interests (as they might relate to editorial judgments) and recuse themselves from any decisions in which a conflict of interest exists. Editorial staff must not use information gained through working with manuscripts for private gain. Editors should publish regular disclosure statements about potential conflicts of interests related to the commitments of journal staff.

7.0 Protection of Human Subjects and Animals in Research
When reporting experiments on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national) and with the Helsinki Declaration of 1975, as revised in 2008 (5). If doubt exists whether the research was conducted in accordance with the Helsinki Declaration, the authors must explain the rationale for their approach and demonstrate that the institutional review body explicitly approved the doubtful aspects of the study. When reporting experiments on animals, authors should indicate whether the institutional and national guide for the care and use of laboratory animals was followed.

8.0 Privacy and Confidentiality
8.1 Patients and Study Participants
Patients have a right to privacy that should not be violated without informed consent. Identifying information, including names, initials, or hospital numbers, should not be published in written descriptions, photographs, or pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Informed consent for this purpose requires that an identifiable patient be shown the manuscript to be published. Authors should disclose to these patients whether any potential identifiable material might be available via the Internet as well as in print after publication. Patient consent should be written and archived with the journal, the authors, or both, as dictated by local regulations or laws. Applicable laws vary from locale to locale, and journals should establish their own policies with legal guidance. Since a journal that archives the consent will be aware of patient identity, some journals may decide that patient confidentiality is better guarded by having the author archive the consent and instead providing the journal with a written statement that attests that they have received and archived written patient consent.
Nonessential identifying details should be omitted. Informed consent should be obtained if there is any doubt that anonymity can be maintained. For example, masking the eye region in photographs of patients is inadequate protection of anonymity. If identifying characteristics are altered to protect anonymity, such as in genetic pedigrees, authors should provide assurance, and editors should so note, that such alterations do not distort scientific meaning.
The requirement for informed consent should be included in the journal¡¯s Instructions for Authors. When informed consent has been obtained, it should be indicated in the published article.

8.2 Authors and Reviewers
Manuscripts must be reviewed with due respect for authors¡¯ confidentiality. In submitting their manuscripts for review, authors entrust editors with the results of their scientific work and creative effort, on which their reputation and career may depend. Authors¡¯ rights may be violated by disclosure of the confidential details during review of their manuscript. Reviewers also have rights to confidentiality, which must be respected by the editor. Confidentiality may have to be breached if dishonesty or fraud is alleged but otherwise must be honored.
Editors must not disclose information about manuscripts (including their receipt, content, status in the reviewing process, criticism by reviewers, or ultimate fate) to anyone other than the authors and reviewers. This includes requests to use the materials for legal proceedings.
Editors must make clear to their reviewers that manuscripts sent for review are privileged communications and are the private property of the authors. Therefore, reviewers and members of the editorial staff must respect the authors¡¯ rights by not publicly discussing the authors¡¯ work or appropriating their ideas before the manuscript is published. Reviewers must not be allowed to make copies of the manuscript for their files and must be prohibited from sharing it with others, except with the editor¡¯s permission. Reviewers should return or destroy copies of manuscripts after submitting reviews. Editors should not keep copies of rejected manuscripts.
Reviewer comments should not be published or otherwise publicized without permission of the reviewer, author, and editor.
Opinions differ on whether reviewers should remain anonymous. Authors should consult the Information for Authors of the journal to which they have chosen to submit a manuscript to determine whether reviews are anonymous. When comments are not signed, the reviewers¡¯ identity must not be revealed to the author or anyone else without the reviewers¡¯ permission.
Some journals publish reviewers¡¯ comments with the manuscript. No such procedure should be adopted without the consent of the authors and reviewers. However, reviewers¡¯ comments should be sent to other persons reviewing the same manuscript, which helps reviewers learn from the review process. Reviewers also may be notified of the editor¡¯s decision to accept or reject a manuscript.
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